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Guide Organization

This guide covers all modules of the Saurashtra Freight Customer Portal. Select any section below or search by title in the sidebar to jump directly to detailed instructions.

Getting Started

Welcome to the Saurashtra Freight — Customer Portal help documentation. This portal is your single window for KYC onboarding, digital cargo & container tracking, documentation management, and business reports & analytics.
The Customer Portal is designed with a strong focus on customer convenience — providing verified customer access, simple KYC onboarding, and faster portal readiness. Whether you are a new customer registering for the first time or an existing user managing your shipments, this guide will help you navigate every module with ease.
Who is this for? This guide is intended for all customers of Saurashtra Freight Pvt. Ltd. who use the Customer Portal for import/export cargo management, container tracking, and documentation.

Portal Features at a Glance

Port to CFS OperationEnd-to-end visibility from port to CFS operations
Real Time VisibilityLive tracking of container and cargo status
Business Reports & AnalyticsTEUs summary, weighment data, movement reports
Simple KYC OnboardingQuick GST-based KYC verification for new customers
Verified Customer AccessSecure login with email verification
Faster Portal ReadinessStreamlined registration and onboarding process

Landing Page

The landing page is the first page you see when you visit the Customer Portal. It provides an overview of the portal's capabilities and quick access to key actions like KYC, Sign-Up, and Sign-In.
Landing Page Overview
Click image to view full size

Key Elements

  1. Navigation Bar — Contains links to KYC, Sign-Up, Sign-In, Help Documentation, and a theme toggle (light/dark mode).
  2. Hero Section — Displays the Saurashtra Freight logo, a tagline about digital cargo/container tracking, and key feature badges (Port to CFS Operation, Real Time Visibility, Business Reports & Analytics).
  3. Operational Promise — Highlights Track with Confidence, Operate with Transparency, and Efficient Connected Logistics Execution.
  4. Footer — Contact details for Corporate Office (Mumbai), Marketing (Gandhidham), Customer Care (Mundra), Accounts (Mundra), Operations (Mundra), and Empty Depot (Mundra).

KYC Module

Public
The KYC (Know Your Customer) module allows new customers to verify their identity using their GST number. This is the first step in the onboarding process before you can access full portal features.

KYC Screens & Process

How to Complete KYC

  1. Navigate to KYC — Click on the KYC button in the top navigation bar or sidebar.
  2. Enter GST Number — Type your 15-digit GST number in the input field (Step 1).
  3. Validate GST — Click the Validate GST button. The system will verify your GST number against the ERP customer master database.
  4. Fill KYC Registration Form — If your GST is valid, you will be presented with the registration form (Step 2). Fill in the required details including contact information and department selection.
  5. Submit KYC — Click the Submit button to complete the KYC registration.
  6. Email Verification — A verification email will be sent to your registered email address. Click the verification link to activate your KYC record.
KYC is a one-time process. Once your KYC is verified, you can proceed to register and access the full portal.

Sign-Up (Registration)

Public
The Sign-Up module allows new customers to create their portal account. Registration requires a valid GST number and goes through an email verification process to ensure secure access.
Sign-Up Registration Form
Click image to view full size

How to Register

  1. Click Sign-Up — From the landing page, click the Sign-Up button in the navigation bar.
  2. Enter GST Number — Provide your 15-digit GST number and click Validate. The system checks if the GST exists in the ERP customer master.
  3. Fill Registration Details — Enter your name, email address, mobile number, and set a password.
  4. Submit Registration — Click Register to submit your application.
  5. Email Verification — You will receive a verification email. Click the link inside the email to verify your account.
  6. Account Activated — Once verified, you can use your credentials to sign in to the portal.
Your GST number must be registered in the SFPL ERP system. If your GST is not recognized, please contact Customer Care at customercare@sfplcorp.com.

Sign-In (Login)

Public
The Sign-In page allows registered customers to access their portal workspace. Use the credentials you set during registration to log in.
Sign-In Login Form
Click image to view full size

How to Sign In

  1. Navigate to Sign-In — Click the Sign-In button on the landing page.
  2. Enter Credentials — Type your registered email/username and password.
  3. Click Login — Press the Login button to access your dashboard.
  4. Dashboard Access — On successful login, you will be redirected to your personalized dashboard showing shipment summary, TEU statistics, and recent activity.

Forgot Password

Public
If you have forgotten your login password, you can reset it using the email-based verification code process. A 6-digit code will be sent to your registered email address.
Forgot Password Form
Click image to view full size

How to Reset Password

  1. Click Forgot Password — On the Sign-In page, click the Forgot Password link.
  2. Enter Email — Provide your registered email address.
  3. Send Verification Code — Click Send Code. A 6-digit verification code will be emailed to you.
  4. Enter Code — Type the 6-digit code you received in your email.
  5. Set New Password — Enter and confirm your new password.
  6. Submit — Click Reset Password to save your new password. You can now sign in with the new credentials.
The verification code is valid for 3 hours only. If it expires, you can request a new code by clicking Resend.

Change Password

Authenticated
Logged-in customers can update their account password anytime from the user profile dropdown. Changing password requires email-based OTP verification for security.
Change Password Modal
Click image to view full size

How to Change Password

  1. Open Profile Menu — Click your initials/name avatar in the top-right corner of the header.
  2. Select Change Password — Click Change Password from the dropdown menu.
  3. Request Verification Code — Click Send Code to receive a 6-digit OTP on your primary email address.
  4. Enter New Password & OTP — Type your current password, your new password, and the 6-digit email code.
  5. Save Changes — Click Update Password to complete the password update.
New passwords must be 6–10 characters long and contain a mix of uppercase, lowercase, digit, and symbol.

Dashboard

Authenticated
The Dashboard is your personalized workspace that appears after login. It provides a quick overview of your business activity, including TEU statistics, export/import movements, and container in-yard counts.
Customer Portal Dashboard Overview
Screen 1: Dashboard Overview
Recent Activity Snapshot
Screen 2: Activity Snapshot

Dashboard Components

Total TEUsCombined yearly export + import TEUs for the current financial year
Recent Activity FeedReal-time log of recent container tracking actions and document uploads
Export & Import MovementsLive monthly movement tracking & status cards
Containers In-YardLive count of containers across available sizes in yard

Container Track

Authenticated
The Container Track module provides real-time visibility into any container's current status, yard location, stack position, GPS coordinates, and live interactive map view.
Container Track Search Screen
Screen 1: Container Search
Container Location Details & Live Map View
Screen 2: Location & Live Map View

How to Track a Container

  1. Navigate to Container Track — Click Container Track in the left sidebar navigation menu.
  2. Enter Container Number — Type the 11-character container number (e.g., JOTU0003192) into the search field.
  3. Click Track Container — Press the blue Track Container button to fetch real-time location data.
  4. View Container Snapshot — Inspect key location metrics including Yard (e.g. CFS), Location / Stack (e.g. 2B:3:F1:1), and exact GPS Coordinates.
  5. Inspect Live Map — View the container's pin position on the interactive live map when GPS coordinates exist for the yard stack.
Yard stack details and live map rendering are automatically displayed as soon as container placement coordinates are synced from the CFS yard management system.

Certificates

Authenticated
The Document Center allows authenticated customers to view, search, and access official company certificates, weighbridge calibration reports, statutory compliance files, and Mundra Tariff schedules.
Certificates & Document Center Library
Screen 1: Document Center Library
Search & Filter Certificates
Screen 2: Search & Keyword Filter

How to Access Certificates

  1. Navigate to Certificates — Click Certificates in the left sidebar menu to open the Document Center.
  2. Filter & Search Documents — Use the status pills (All, Ready, Unavailable) or type keywords in the search bar (e.g. Weighbridge or Tariff) to locate specific documents.
  3. View Document — Click the blue View Document button on any document card (e.g., Calibration Certificate of Weighbridge, Mundra Tariff) to view or download the PDF file online.
  4. Quick Tariff Access — Alternatively, click the orange TARIFF side tab fixed on the right edge of any page for quick access to current CFS rates.
All compliance documents and weighbridge calibration certificates are verified and updated regularly in accordance with port authority and statutory requirements.

Vehicle Gate-In

Authenticated
The Vehicle Gate-In module allows logistics operators and customers to log, track, and manage vehicle gate entries across Import, Export, and Empty operational cycles.

How to View & Search Gate-In Logs

  1. Navigate to Vehicle Gate-In — Click Vehicle Gate-In in the left navigation sidebar menu.
  2. Apply Filters — Filter entry logs by Cycle Type (All, IMPORT, EXPORT, EMPTY), Category Type, Status, Vehicle No, or Cargo Type.
  3. Export Logs — Click the blue Excel or grey PDF button above the data table to download filtered gate entry records.

How to Add a Vehicle Gate-In Entry

  1. Click Add Vehicle — Press the primary blue Add Vehicle button on the top left of the logs index page.
  2. Select Cycle Type — Choose IMPORT or EXPORT from the dropdown:
    • Import Cycle — Requires selecting Package Type, entering Vehicle No, Cargo Type, BOE Number (Bill of Entry), and Cargo Description.
    • Export Cycle — Requires selecting Category Type and Package Type, entering Vehicle No, Cargo Type, SB No (Shipping Bill), and Cargo Description.
  3. Add Row to Table — Click Add Row to add the vehicle record to the draft table. Repeat for multi-vehicle requests if needed.
  4. Add Remarks & Save — Type any optional remarks and click Save to submit the vehicle gate-in entry.
Submitting accurate BOE numbers for Import vehicles and SB numbers for Export vehicles ensures automatic validation and faster processing at the CFS main gate.

Import Module Group

Authenticated
The Import module covers the entire import workflow from container search to BOE generation, online payment, and rebate claim submission.

Weighment

Search and view certified weighbridge measurement records for import containers by BL Number or Container Number, including gross weight, tare weight, net cargo weight, vehicle details, and weighment timestamps.

How to Search Import Gate-In Weighment Records

  1. Navigate to Gate-In Weighment — Expand IMPORT in the left sidebar menu and click Gate-In Weighment.
  2. Choose Search Criteria — Enter your query into either search field:
    • BL Number Field — Enter the Bill of Lading reference (e.g. A07GX11081) to retrieve weighbridge records for all containers under that BL.
    • Container Number Field — Enter a specific container number (e.g. JOTU0003192) for direct container weighment lookup.
  3. Execute Search — Click the blue Search button. Click Refresh to clear input fields and reset the search form.
  4. Review Weighment Details Table — Inspect certified weighbridge data including Container No, Container Size & Type, Gross Weight (KG), Tare Weight (KG), Net Cargo Weight (KG), Vehicle No, and Weighment Date & Time.
Weighbridge weight measurements are automatically captured and recorded at the CFS weighbridge station upon container vehicle gate entry.

Seal Intact Verification

Search and verify seal condition reports for import containers by BL Number or Container Number to confirm custom seal & agent seal status, container size, arrival timestamps, and physical seal integrity upon yard gate-in.

How to Verify Seal Intact Status

  1. Navigate to Seal Intact — Expand IMPORT in the left navigation sidebar and click Seal Intact.
  2. Choose Search Reference — Enter your query into either search field:
    • BL Number Field — Enter the Bill of Lading reference (e.g. A07GX11081) to check seal integrity records for all containers linked under that BL.
    • Container Number Field — Enter a specific container number (e.g. JOTU0003192) for direct container seal verification.
  3. Execute Search — Click the blue Search button. Press Refresh to clear search inputs.
  4. Review Seal Verification Table — Inspect operational seal details including Container No, Size & Type, Custom Seal No, Agent Seal No, Arrival / Gate-In Date, and Seal Intact Status.
Seal condition and verification checks are conducted by CFS yard inspectors during container unloading and joint customs inspection.

BOE / Pro-forma Invoice

Upload Bill of Entry (BOE) PDF documents for automated data extraction, review importer & container details, configure billing account holder / GST details, generate instant pro-forma import invoices, and download official PDF invoice copies online.

How to Upload BOE & Generate Pro-forma Invoice

  1. Navigate to BOE / Pro-forma Invoice — Expand IMPORT in the left sidebar menu and click BOE / Pro-forma Invoice.
  2. Upload Bill of Entry PDF — Click the upload area or drag and drop your official Bill of Entry (BOE) PDF file. The system will automatically parse and extract shipment details.
  3. Review Extracted BOE Information — Validate extracted fields including BOE Number, BOE Date, Importer Name, Custom House Agent (CHA) Name, and Container Numbers with Sizes.
  4. Configure Billing & GST Details — Choose whether billing applies to Self Account Holder or an Alternate Account Holder. Use the master search tool if updating importer GST details.
  5. Save BOE Record — Click Save / Submit to save the parsed BOE entry into the BOE Processed List.
  6. Generate Pro-forma Invoice — Click the Create Pro-forma Invoice button next to any processed BOE:
    • Select Validity Date & Containers — Choose the target invoice validity date and select containers to include.
    • Review Tariff Charges Breakdown — Inspect itemized ground handling, storage charges, CFS tariffs, and applicable GST (CGST/SGST/IGST).
    • Confirm & Generate — Click Generate Invoice to finalize the pro-forma calculation.
  7. Print & Download PDF — Click Print Invoice to open or download the official Pro-forma Invoice PDF report.
Automated BOE PDF parsing reduces manual entry errors and allows instant generation of pro-forma invoices directly aligned with official CFS tariff structures.

Pro-forma Payment

Manage payment processing for generated pro-forma import invoices, upload bank transfer payment proofs (NEFT / RTGS / UTR details), track payment verification status, and view approved invoice receipts online.

How to Submit Payment Proof for Pro-forma Invoices

  1. Navigate to Pro-forma Payment — Expand IMPORT in the left navigation sidebar and click Pro-forma Payment.
  2. Locate Invoice — Review the Pro-forma Payment List table to find your target invoice number, BOE number, or container reference. Check the current status (e.g. Pending Payment).
  3. Click Upload Payment Proof — Click the blue Upload Payment button next to the relevant invoice entry to open the payment submission modal.
  4. Enter Payment Transaction Details — In the payment proof modal:
    • Payment Mode — Select your transfer method (e.g. NEFT, RTGS, IMPS, or Online Gateway).
    • Transaction / UTR Number — Enter the unique bank UTR reference number.
    • Transaction Date & Amount — Enter the payment transaction date and total paid amount.
  5. Attach Payment Receipt File — Upload a clear PDF or image copy of your bank transaction receipt, bank counterfoil, or online payment screenshot.
  6. Submit Payment Proof — Type any optional remarks and click Submit Payment. The payment status will update to Under Verification for finance team approval.
Submitting accurate UTR numbers and clear bank transaction receipts accelerates finance verification and automated Gate-Pass issuance.

Upload Document

Upload mandatory supporting documents such as Bill of Lading (BL), Delivery Orders (DO), or authority letters.
Upload Document List
Upload Document — List View
Upload Document Form
Document Upload Form

How to Upload Documents

  1. Navigate to Upload Document — Go to Import → Upload Document from the sidebar menu.
  2. Select BOE Entry — From the document list, locate the BOE entry for which you need to upload documents and click on it.
  3. Choose Document Type — Select the type of document you are uploading (e.g., Bill of Lading, Delivery Order, Authority Letter).
  4. Select File — Click the file upload area to browse and select the document file from your computer.
  5. Upload — Click the Upload button to submit the document. The upload status will be updated in the list view.
Ensure all uploaded documents are clear and legible. Supported file formats typically include PDF, JPG, and PNG. File size limits may apply.

Import Rebate Claim

Submit rebate claims online, download the official Annexure Excel template, create or edit claims, upload supporting documents, and track approval status from submission to settlement.

How to Submit an Import Rebate Claim

  1. Navigate to Import Rebate Claim — Expand IMPORT in the sidebar and click Import Rebate Claim.
  2. Download Template (Optional) — Click Download Annexure Template to get the official Excel sheet for bulk claims. Fill required columns and keep supporting documents ready.
  3. Create New Claim — Click Create Claim or New Claim to open the claim wizard. In Step 1 select the BOE / Pro-forma invoice or manually choose containers to include (see image: Create Claim — Step 1).
  4. Enter Amounts & Attach Documents — In Step 2 enter the eligible rebate amounts, upload supporting documents (invoices, bank receipts, customs paperwork) and add remarks (see image: Create Claim — Step 2).
  5. Submit for Review — After verifying all inputs, click Submit. The claim will be submitted and receive a reference number. Status will change to Pending or Under Review.
  6. Edit Pending Claims — Open any claim with status Pending and click Edit to update details or add missing documents before final review.
  7. Track Approval & Settlement — Use the claim list to monitor statuses: Pending, Under Review, Approved, Rejected, or Settled. Click the reference to view audit history and attachments.
Always attach clear supporting documents and ensure BOE / invoice references match portal records to avoid delays in verification and settlement.

Export Module Group

Authenticated
The Export module handles export shipment container movements, cargo arrivals, inventory balances, carting tallies, and TEU analytics.

Shipping Bill Entry

Register and manage export Shipping Bills prior to cargo gate-in and carting. Choose your entry source, automatically extract data from your Shipping Bill Checklist PDF using AI-powered parsing, review customer, cargo, and party details, upload invoice documents, track verification status, and manage entries.
Shipping Bill Entry Listing
Screen 1: Listing & Search
Add Shipping Bill Entry - Checklist Upload & SB Details
Screen 2: Entry Source & SB Details
Add Shipping Bill Entry - Cargo & Party Details
Screen 3: Cargo & Party Details
View Shipping Bill Entry Details
Screen 4: View Entry Details
Edit Shipping Bill Entry - Customer & SB Details
Screen 5: Edit Form (Part 1)
Edit Shipping Bill Entry - Cargo & Party Details
Screen 6: Edit Form (Part 2)

How to Submit & Manage Shipping Bill Entries

  1. Navigate to Shipping Bill Entry — Expand EXPORT in the left sidebar menu and click Shipping Bill Entry.
  2. Click + Add Entry — Click the blue + Add Entry button at the top right of the listing page to open the registration form.
  3. Select Entry Source & Upload Documents —
    • Entry Source — Select either Shipping Bill or Invoice File.
    • For Shipping Bill (Checklist PDF Auto-Fill):
      • Under Shipping Bill Checklist PDF, click Choose File to upload your export checklist PDF.
      • Click the blue Read Checklist button () to automatically parse the PDF and auto-fill over 20 form fields.
      • Click PDF JSON to view the structured JSON data extracted from the document.
    • For Invoice File — Upload required supporting documents under Invoice File Documents (PDF, JPG, or PNG up to 20 MB) and enter details manually.
  4. Verify Customer and Shipping Bill Details — Confirm the key shipment identifiers:
    • CHA * — Select or verify the Customs House Agent from the searchable dropdown.
    • Account Holder * — Read-only field displaying the logged-in customer account.
    • Document Type * — Select Warehouse or Factory.
    • Shipping Bill No * & Shipping Bill Date * — Registered Shipping Bill number and issuance date.
    • Job Ref No, RITC (HS Code), and Cargo Details * — Operational reference and cargo summary.
  5. Verify Cargo & Value Details — Review cargo packaging and valuation:
    • Package Type *, Gross Weight *, Net Weight, and Pkgs * (Package Count).
    • Port of Discharge * (POD) and Country Discharge.
    • Port of Loading — Defaulted to INMUN (Mundra).
    • FOB Value and Invoice Value.
  6. Verify Party & Additional Details — Confirm exporter and consignee details:
    • Exporter Name, Exporter Details, and Exporter Address.
    • Consignee Name and Consignee Address.
    • Party Invoice No, Party Invoice Date, Mark and Nos, UN No, Haz Class (1–9), and Remark.
  7. Save Entry — Click the blue Save button (or Back to return without saving). The entry is created with a Pending verification status badge.
  8. View, Edit & Track Status —
    • Search Filter — Use the Search shipping bill, CHA or exporter input box and click Search to quickly filter entries in the list.
    • View (Eye Icon) — Click under the Action column to open the full read-only details page, click View Checklist PDF, or open the PDF Metadata modal.
    • Edit (Pencil Icon) — Click on any Pending entry to modify fields and click Save.
The Read Checklist feature auto-populates all critical Shipping Bill, Cargo, and Party fields directly from your checklist PDF in seconds, eliminating manual data entry and expediting downstream vehicle gate-in and carting operations.

Carting Request

Submit and track gate-in requests for export cargo carting trucks arriving at Saurashtra CFS. Specify vehicle registration numbers, driver mobile numbers, domestic container numbers, select up to 15 active Shipping Bills, allocate gate-in package counts and auto-calculated weights, save drafts, or submit requests for automated Job Order (JO) and gate pass generation.
Export Carting Requests Listing
Screen 1: Requests Listing
New Carting Request Form
Screen 2: New Request Form
Select Shipping Bills Modal
Screen 3: Select Shipping Bills Modal
Allocated Shipping Bills in Request Form
Screen 4: Allocated Shipping Bills
View Carting Request Details
Screen 5: View Request Details
Edit Carting Request
Screen 6: Edit Carting Request

How to Submit & Manage Export Carting Requests

  1. Navigate to Carting Request — Expand EXPORT in the left sidebar menu and click Carting Request.
  2. Click New Carting Request — Click the blue New Carting Request button () at the top right of the listing page.
  3. Provide Truck & Driver Details — Fill in the truck header fields:
    • Truck No. * — Enter the vehicle registration number in uppercase (e.g., GJ01AB1234).
    • Driver Mobile No. * — Enter the 10-digit mobile number of the truck driver.
    • Domestic Container No. — Specify container number if cargo is arriving inside a domestic container (optional).
    • Gate-In Remarks — Add any special unloading or handling remarks (optional).
  4. Add Shipping Bills — Click the Add Shipping Bills button () under the Shipping Bills section to open the selection modal:
    • Use the search bar (Search shipping bill no. or cargo name) and click Search () to filter available bills.
    • Select the checkbox next to each desired Shipping Bill (up to 15 bills allowed per request).
    • Enter the declared Gate In Pkgs; the Gate In Wt will be automatically calculated based on the balance ratio.
    • Click the blue Add Selected Bills button (or Cancel to discard).
  5. Review Allocated Shipping Bills — Inspect the table showing Shipping Bill No., SB Date, Cargo Name, Balance Pkgs, Balance Wt, Gate In Pkgs, and Gate In Wt. Click Remove if you need to detach a bill.
  6. Save Draft or Submit Request:
    • Save Draft — Click the Save Draft button to save your progress without submitting, allowing future editing.
    • Submit Request — Click the blue Submit Request button to submit the request to CFS operations. Once approved and transferred, an ERP JO No. and Gate Pass No. will be issued.
  7. View, Edit & Track Carting Requests — From the listing page:
    • View — Click the View button to inspect complete request details, ERP transfer information (JO No, Gate Pass No & Date), and itemized verification statuses.
    • Edit — Click the Edit button on editable requests to modify header details or package allocations and click Resubmit Request or Save Draft.
    • Delete — Draft requests can be removed using the Delete button on the details page.
Pre-registered Carting Requests automatically associate export Shipping Bills with incoming trucks, drastically speeding up gate check-in, weighbridge verification, and warehouse unloading turnaround at Saurashtra CFS.

Export Carting Tally

View digital export carting tally records, filter tallies by operational status (Started, CartingDone, WeightDone), review truck gate pass & unloading details, inspect reel breakdowns, view attached photographic cargo proof, approve pending tally reports, and print official carting tally slips.
Export Carting Tally Index
Screen 1: Carting Tally Index
Export Carting Tally Search & Filter
Screen 2: Search & Status Filter

How to Manage Export Carting Tallies

  1. Navigate to Export Carting Tally — Expand EXPORT in the left sidebar menu and click Export Carting Tally.
  2. Filter by Operational Status — Use the Status drop-down filter to filter tallies by stage:
    • All — Display all recorded carting tallies.
    • Started — Carting tallies currently in progress in the CFS warehouse.
    • CartingDone — Unloading and carting tally completed.
    • WeightDone — Weighbridge gross & tare weighment finalized.
  3. Search Tally Records — Type into the interactive table search input to filter tallies by Truck Number, SB Number, Exporter Name, or CHA Account.
  4. Inspect Photo Proof & Reel Details — Click the Images button to view attached cargo condition photographs, or click Total Reels to view the reel itemization modal.
  5. Approve & Print Tally Slip — Click Pending For Approval to review and approve carting tallies, or click the Print icon to print the official Carting Tally Slip PDF report.
Digital carting tallies provide end-to-end transparency with real-time package counts, attached cargo condition photos, and automated tally approval workflows prior to container stuffing.

Cargo Arrival

Monitor incoming export cargo arrivals at the CFS yard, track vehicle numbers, arrived package counts, commodity details, gross weight, and unloading status by Shipping Bill (SB) number.
Export Cargo Arrival Search Form
Screen 1: Search Form
Export Cargo Arrival Search by SB Number
Screen 2: Search by SB Number

How to Track Export Cargo Arrival

  1. Navigate to Cargo Arrival — Expand EXPORT in the left sidebar menu and click Cargo Arrival.
  2. Enter Shipping Bill (SB) Number — Type the target Shipping Bill number (e.g., 5754621) into the search field.
  3. Execute Search — Click the blue Search button to query cargo arrival records.
  4. Review Cargo Arrival Details — Inspect key operational data including SB Number, Vehicle Number, Arrived Package Quantity, Commodity Description, Gross Weight (Kgs), and Unloading Status.
  5. Open PDF / Print Receipt — Click the Open PDF button next to Search to open and print the official Cargo Arrival Receipt PDF report in a new tab.
Real-time tracking of export cargo arrival helps exporters and CHAs verify vehicle gate-in and warehouse unloading prior to carting and container stuffing.

Container Shifting Request

Submit and track Internal and Third-Party container shifting requests. Upload original DO PDF documents, auto-fetch container specs and yard locations from OPS for internal shifting, choose between Container Number or Container Count mode for third-party shifting, import container lists via Excel, download sample templates, and track request approvals.
Container Shifting Requests Listing
Screen 1: Requests Listing
Internal Container Shifting Form
Screen 2: Internal Shifting Form
Third-Party Shifting Form (By Container Number)
Screen 3: Third-Party (Container-wise)
Third-Party Shifting Form (By Container Count)
Screen 4: Third-Party (Count-wise)
Internal Shifting Request Details View
Screen 5: Internal Request View
Third-Party Shifting Request Details View
Screen 6: Third-Party Request View

How to Submit a Container Shifting Request

  1. Navigate to Container Shifting Request — Expand EXPORT in the left sidebar menu and click Container Shifting Request.
  2. Click New Request — Click the green New Request button () at the top right of the listing page.
  3. Select Shifting Request Type — Choose your shifting mode using the top toggle buttons:
    • Internal Shifting:
      • Enter the Shipping Line * name and optional Booking No..
      • Attach the original DO under DO Original PDF Upload * (Max 20MB).
      • In the container rows, enter only the Container Number *. The container's Size, Type, Location, and Line Name are automatically fetched from OPS and locked as read-only.
      • Click Download Sample Excel () to download the 1-column template (Container Number) for bulk import.
    • Third-Party Shifting:
      • Enter the Shipping Line * name and optional Booking No..
      • Select Transported By * from the dropdown: Self Transportation or SFPL.
      • Attach the original DO under DO Original PDF Upload *.
      • Select Container Details Mode:
        • By Container Number () — Manually enter specific Container Number, Size, Type, and Location.
        • By Container Count () — Specify No. of Containers, Size, and Type (container numbers will be assigned later by operations).
      • Click Download Sample Excel to download the matching sample template for your selected mode.
  4. Add Containers / Import Excel:
    • Add Row — Click Add Container Row or Add Count Row () to add more rows, or click the red trash icon to delete a row.
    • Import Excel — Click Choose Excel file... to pick your spreadsheet, then click the blue Import Excel button () to populate container rows in bulk.
  5. Submit Request — Click the blue Submit Request button () or Cancel to discard. The request is submitted with a Pending status, and automated email notifications with the DO PDF attachment are sent to the operations and logistics teams.
  6. Track and View Requests — From the listing page:
    • Filter & Search — Filter requests by Shifting Type (Internal Shifting / Third-Party Shifting), Status (Pending, In Progress, Approved, Rejected, Cancel), or search keywords using the Filter and Reset buttons.
    • Export Reports — Click the green Excel () or red PDF () buttons to export the filtered listing.
    • Quick Container Modal — Click the container count badge in the table to open a quick modal preview of all containers in that request without leaving the page.
    • View Details — Click the View button on any row to open the complete details overview, view live verification statuses, and click View / Download DO Document PDF.
For Internal Shifting, OPS integration automatically validates container inventory in the yard and auto-fills container specs. For Third-Party Shifting, both Container-wise and Count-wise modes provide full flexibility for external cargo movements.

Converting Requests

Submit and manage export cargo converting requests to transfer un-stuffed export cargo from one source Shipping Bill to a destination Shipping Bill. Select source trucks, specify converting packages and weights, link the destination Shipping Bill, upload supporting documents, and track Pentagon ERP approval workflows.
Converting Requests Listing
Screen 1: Requests Listing
New Converting Request - From S/B & Trucks
Screen 2: From S/B & Trucks
New Converting Request - To S/B, Documents & Remarks
Screen 3: Destination S/B & Uploads
View Converting Request Details
Screen 4: View Request Details

How to Submit & Manage Converting Requests

  1. Navigate to Converting Requests — Expand EXPORT in the left sidebar menu and click Converting Requests.
  2. Click New Converting Request — Click the blue New Converting Request button () at the top right of the listing page.
  3. Select From Shipping Bill (Source):
    • Under 1. From Shipping Bill, type into the From S/B No. search field (search by S/B number, exporter, CHA, or account holder).
    • Select the matching Shipping Bill from the dropdown list to load its summary: CHA, Account Holder, Exporter, Cargo, Balance Packages, and Balance Weight.
  4. Select Source Truck & Enter Quantities:
    • Under 2. Select Source Truck, check the box next to one or more trucks.
    • Review Gate Pass, Cargo Receipt, Gate In, Unload, Available Pkgs, and Available Wt.
    • Enter the declared Converting Pkgs and Converting Wt for each selected truck.
  5. Select To Shipping Bill (Destination):
    • Under 3. To Shipping Bill, search and select the target To S/B No. to which the cargo is being converted.
    • Review the destination bill details (Account Holder, Exporter, etc.).
  6. Attach Documents & Remarks:
    • Under 4. Documents, upload required and optional supporting documents (PDF, JPG, JPEG, or PNG up to 20 MB).
    • Under Remarks, add any additional instructions or notes (optional).
  7. Submit Request — Click the blue Submit Converting Request button at the top right (or Back to cancel). The request will be submitted with Submitted status for approval by the Pentagon ERP operations team.
  8. Track & View Requests:
    • Search & Filter — Use the DataTables search box (Search in table...) on the listing page to instantly filter requests.
    • Export Reports — Click the green Excel () or red PDF () buttons to export the list.
    • View Request Details — Click the View button () on any row to open the complete details overview, download uploaded document attachments, review converting totals, and inspect the Audit History.
Converting Requests streamline the digital reallocation of arrived cargo packages between Shipping Bills, ensuring accurate yard balance tracking and ERP synchronization prior to container stuffing.

Stuffing Request

Raise and manage export container stuffing job requests directly through the portal. Link approved empty containers from Shifting Requests with export Shipping Bills, provide Customs Let Export Order (LEO) date and number, upload required stuffing documents (Shipping Bill, Packing List, Invoice, Form 11/13, LEO Copy), submit requests for CFS terminal operations approval, and track real-time approval statuses.
Stuffing Job Requests Listing
Screen 1: Requests Listing
Container Selection from Shifting Requests
Screen 2: Container Selection
Select Shipping Bill Modal
Screen 3: Select Shipping Bill
Raise Stuffing Job Request - Shipping Bill Details
Screen 4: Shipping Bill & LEO Details
Raise Stuffing Job Request - Containers & Document Upload
Screen 5: Containers & Document Upload
View Stuffing Job Request Details
Screen 6: View Request Details

How to Raise & Manage Stuffing Requests

  1. Navigate to Stuffing Request — Expand EXPORT in the left sidebar menu and click Stuffing Request.
  2. Click Raise Stuffing Job Request — Click the blue Raise Stuffing Job Request button () at the top right of the listing page.
  3. Select Container(s) from Shifting Requests:
    • Containers are grouped by approved Container Shifting Request with details such as shifting type (Internal Shifting or Third-Party Shifting) and Shipping Line.
    • Search for specific containers using the Search container number input box.
    • To select multiple containers at once, check individual container checkboxes or check Select all eligible containers.
    • Click the blue Select Shipping Bill button in the top bar (for bulk selection) or the Select Shipping Bill button on an individual container row.
  4. Select Shipping Bill in Modal:
    • In the Select Shipping Bill modal, search by Shipping Bill No. or cargo details.
    • Review Date, Cargo Details, Balance Pkgs, Balance Weight, and yard storage Days.
    • Select the desired Shipping Bill radio option and click Continue to Raise Request (or Cancel to exit modal).
  5. Fill LEO Details & Upload Documents:
    • Shipping Bill Details — Review SB No., SB Date, Balance Packages, Balance Weight, and Cargo Details. Click Change Selection at the top if you need to choose different containers or Shipping Bill.
    • LEO Information — Enter the mandatory LEO Date (*) and optional LEO No.
    • Selected Containers — Review the itemized container table showing Container No., Shipping Line, Size, Type, Location, and Gate-In Date.
    • Upload Documents — Upload all required mandatory documents (and any applicable optional documents) using the file upload inputs.
  6. Submit Request — Click the blue Submit Stuffing Request(s) button at the bottom (or Back to cancel). The stuffing requests will be created for each selected container and submitted for CFS operations approval.
  7. Track & View Request Status:
    • On the Stuffing Job Requests listing, view real-time status badges (Submitted, Approved, Rejected).
    • Click the View button () on any row to open the full request overview.
    • In the details view, review container specifications, Operations Approved By, Operations Date, and Operations Remarks.
    • Under Supporting Documents, click Download to retrieve any uploaded file attachment.
Stuffing Job Requests link approved yard containers directly to export Shipping Bills with Customs LEO verification, ensuring smooth physical stuffing execution and real-time inventory updates at the CFS terminal.

Stuffing Tally Coming Soon

View real-time verified stuffing tally reports upon completion of container loading. Inspect stuffed package quantities, container seal numbers (Customs & Line seals), surveyor sign-offs, stuffing timestamps, and download official container stuffing tally sheets.
Coming Soon: This feature is actively under development and will be available in an upcoming release of the Customer Portal.

Movement Request

Initiate and manage export container movement requests from Saurashtra CFS to designated port terminals (BMCT, GTI, JNPT, NSICT, NSIGT). Select stuffed export Shipping Bills, provide vessel and VCN details, specify the Bill To party, verify mapped containers (with mandatory container images for Open Top / Flat Rack units), upload required export documents (Shipping Bill, Form 13 / Gate Pass, LEO copy), and track multi-stage Finance and Operations departmental approvals.
Export Movement Requests Listing
Screen 1: Requests Listing
Quick Container Details Modal
Screen 2: Container Details Modal
Select Shipping Bill Modal
Screen 3: Select Shipping Bill Modal
Create Movement Request - SB & Vessel Information
Screen 4: SB & Vessel Info
Create Movement Request - Mapped Containers & Document Upload
Screen 5: Containers & Document Upload
View Movement Request - Details & Approval Status
Screen 6: Overview & Vessel Details
View Movement Request - Containers & Uploaded Documents
Screen 7: Containers & Documents

How to Create & Manage Movement Requests

  1. Navigate to Movement Request — Expand EXPORT in the left sidebar menu and click Movement Request.
  2. Initiate Request & Select Shipping Bill:
    • Click the green New Request button () at the top right of the filter card.
    • In the Select Shipping Bill for Movement Request modal, use the search bar to filter by Shipping Bill No. or Shipping Line.
    • Review available container count, shipping line, and document type.
    • Click the blue Create Request button () on the desired Shipping Bill.
  3. Review Shipping Bill Information:
    • Inspect read-only header details: Shipping Bill No, Shipping Line, Document Type, CHA, Liner Agent, Exporter Name, Cargo Description, and Consolidator.
    • Use the Use as Bill To checkboxes next to CHA or Exporter Name to quickly set the billing party.
  4. Fill Vessel & Movement Information:
    • Vessel Name (*) — Enter the name of the carrying export vessel.
    • VCN No (*) — Enter the Vessel Call Number.
    • Terminal (*) — Select destination port terminal (BMCT, GTI, JNPT, NSICT, NSIGT).
    • Bill To (*) — Search and select the responsible billing party from suggestions.
    • Remarks — Enter any optional special movement instructions or handling requests.
  5. Verify Mapped Containers & Upload Container Images:
    • Under Mapped Containers, review the container table displaying Container No, Size, Type, Commodity, and Stuffed Date & Time.
    • For Open Top (OT) and Flat Rack (FR) special containers, container image upload is mandatory (*). Click Choose File and verify using the Preview () button.
  6. Upload Supporting Documents:
    • Under Upload Documents, attach all documents marked with the red Mandatory badge (PDF, JPG, JPEG, PNG up to 20MB).
    • Optional supporting documents can also be uploaded as needed.
    • Click the Preview () button on any uploaded document row to verify file content before submission.
  7. Submit Movement Request — Click the blue Submit button () at the bottom right (or Cancel / Back to Requests to discard).
  8. Track Approvals & View Details:
    • Status Tracking — Monitor status badges on the listing: Pending Finance Approval, Finance Approved, Finance On Hold, Finance Rejected, Pending Operations Approval, Operations Approved, Operations On Hold, Operations Rejected.
    • Filter & Export — Filter by Status or keyword search, and export reports using Excel () and PDF () buttons.
    • Quick Container Preview — Click the container count button () in the table to open a pop-up modal showing all container numbers and types in that request.
    • View Full Details — Click the eye button () on any row to open full request details, view container images, and review/download uploaded documents.
Export Movement Requests streamline container dispatch from Saurashtra CFS to port terminals, integrating dual Finance and Operations sign-offs with direct Pentagon ERP synchronization for terminal gate passes.

Movement Status

Track export container movement milestones and shipment lifecycle details directly from the CFS to port terminals. Query by Shipping Bill (SB) Number or Container Number to review container specifications, carrying vessel, destination port, shipping line, exporter, cargo description, and terminal gate-out timestamps.
Export Movement Status Search Form
Screen 1: Search Form
Shipment Containers Listing
Screen 2: Containers Listing
Search by SB Number
Screen 3: Search by SB Number
Search by Container Number
Screen 4: Search by Container No

How to Check Export Movement Status

  1. Navigate to Movement Status — Expand EXPORT in the left sidebar menu and click Movement Status.
  2. Enter Search Criteria:
    • SB Number — Enter the export Shipping Bill number (e.g., 5754621) to retrieve all containers linked to that declaration.
    • Container Number — Enter an 11-character container number (e.g., MSKU1234567) to query the individual container's movement record.
    • Account Holder (Admin only) — Filter by specific customer or CHA account holder.
  3. Execute Search or Reset:
    • Click the blue Search button () to fetch and display matching movement records.
    • Click the grey Reset button () to clear all filter parameters and refresh.
    • Click Back to Export () to return to the Export dashboard.
  4. Review Shipment Container Details — Inspect the detailed data table across all columns:
    • SR NO — Sequential row index.
    • JOB DATE — Operations job creation date.
    • CONTAINER NO — Container identification code.
    • SIZE & TYPE — Container dimensions (20, 40, 45) and equipment type (GP, HC, OT, FR).
    • VESSEL & PORT — Carrying vessel name and destination port of discharge.
    • SB NO — Linked Export Shipping Bill number.
    • SHIPPING LINE — Operating shipping line agency.
    • EXPORTER & CARGO NAME — Declared shipper name and cargo description.
    • GATE OUT DATE — Terminal gate-out departure timestamp from Saurashtra CFS.
  5. Filter Table & Export Reports:
    • Search in Table — Use the DataTables search box (Search in table...) to filter visible results dynamically.
    • Export Excel — Click the green Excel () button to export the shipment container list to a spreadsheet.
    • Export PDF — Click the red PDF () button to download an official landscape PDF movement report.
Export Movement Status updates dynamically as containers complete customs clearance, stuffing, seal verification, and terminal gate-out dispatch from Saurashtra CFS to port berths.

Gate-In Weighment

Track and manage export vehicle gate-in weighment records. Filter weighment logs by Truck Number, Shipping Bill (SB) Number, or Date Range, view weighbridge gross weight, vehicle tare weight, and net cargo weight, and download official PDF weighment receipts.
Export Gate-In Weighment Search Form
Screen 1: Search Form
Gate-In Weighment Records Table
Screen 2: Weighment Records Table

How to View & Print Export Gate-In Weighment Slips

  1. Navigate to Gate-In Weighment — Expand EXPORT in the left sidebar menu and click Gate-In Weighment.
  2. Choose Search Criteria — Enter filter parameters into any of the search fields:
    • Truck No Field — Enter the export cargo vehicle registration number.
    • SB Number Field — Enter the Shipping Bill reference number.
    • Date Range (From Date / To Date) — Specify the date interval for gate-in weighment records.
  3. Execute Search — Click the blue Search button to retrieve matching weighment logs.
  4. Review Weighment Details — Inspect key weighbridge metrics including Gate Pass No & Date, Truck No, SB No, Receipt No & Slip No, Gross Weight, Vehicle Weight (Tare Wt), and Net Weight.
  5. Open PDF / Print Receipt — Click the PDF button under the Action column to open and print the official Gate-In Weighment Receipt PDF report in a new tab.
Automated weighbridge integration ensures accurate net cargo weight calculations by deducting vehicle tare weight from gross weight upon CFS gate-in.

Gate-Out Weighment

Track and manage export container gate-out weighment records prior to port dispatch. Search weighment logs by Shipping Bill (SB) number or Container number to inspect gross weight, vehicle tare weight, container tare weight, net cargo weight, weighment date, and print official weighment receipt PDFs.

How to View & Print Export Gate-Out Weighment Receipts

  1. Navigate to Gate-Out Weighment — Expand EXPORT in the left sidebar menu and click Gate-Out Weighment.
  2. Choose Search Criteria — Enter search details into either input field:
    • SB Number Field — Enter the Shipping Bill number to view weighment records for all containers under that shipping bill.
    • Container Number Field — Enter a specific container number (e.g., DFSU1746940) for direct container weighment lookup.
  3. Execute Search — Click the blue Search button to retrieve matching weighbridge records.
  4. Review Weighment Details — Inspect complete weighment metrics including Slip No, Weight Type, Vehicle No, Container No, Gross Weight, Vehicle Tare Wt, Container Tare Wt, Net Weight, and Weighment Date.
  5. Open PDF / Print Receipt — Click the PDF button under the Action column to open and print the official Gate-Out Weighment Receipt PDF report in a new tab.
Gate-Out weighment receipts verify net cargo weight by accounting for both vehicle tare weight and container tare weight before container dispatch to port terminal.

Cargo Inventory

Track live export cargo inventory balances stored inside the CFS warehouse. Generate full inventory balances or filter by Shipping Bill (SB) number to inspect declared vs. received packages and weights, remaining balance packages, balance weight in warehouse, storage duration (dwell days), Port of Discharge (POD), FOB value, commodity details, and Customs LEO date.
Export Cargo Inventory Search Form
Screen 1: Search Form
Cargo Inventory Records (Part 1)
Screen 2: Records Overview
Cargo Inventory Balance Details (Part 2)
Screen 3: Balance & Storage Details
Search by Shipping Bill Number
Screen 4: Search by SB Number

How to Check Export Cargo Inventory Balances

  1. Navigate to Cargo Inventory — Expand EXPORT in the left sidebar menu and click Cargo Inventory.
  2. Set Filter Parameters:
    • SB Number — Enter a specific Shipping Bill number (e.g., 5754621) to filter by bill, or leave blank to retrieve all available cargo balances.
    • Account Holder (Admin only) — Filter records by customer or CHA account holder.
  3. Generate Inventory Report:
    • Click the blue Generate button to fetch live cargo inventory records.
    • Click Back to Export to return to the Export overview page.
  4. Search & Filter Results — Type into the Search: box (Search records) above the table to instantly filter records by Shipping Bill No, Exporter, CHA, Cargo Description, or Commodity.
  5. Review Cargo Balance Metrics — Inspect comprehensive cargo balance columns:
    • Shipping Bill No & Date — Export Shipping Bill number and registration date.
    • Cargo Description & Commodity — Declared export goods description and commodity classification.
    • CHA & Account Holder — Customs House Agent and billed account name.
    • Exporter — Shipper / Exporter business name.
    • Declared Packages & Weight — Declared Shipping Bill package count and gross weight.
    • Carting Date — Warehouse carting entry date.
    • Received Packages & Weight — Actual physical packages and weight received and tallied at CFS.
    • Balance Packages & Weight — Un-stuffed cargo packages and weight currently remaining in warehouse storage.
    • No Of Days — Storage duration / dwell days in warehouse.
    • POD & FOB — Port of Discharge destination and FOB value.
    • LEO Date — Customs Let Export Order clearance date.
Cargo inventory figures update dynamically in real time upon every carting tally completion and container stuffing operation at Saurashtra CFS.

Container Inventory

Track and manage active export container inventory within the CFS yard. Search containers by Container Number or Shipping Bill (SB) Number, view detailed cycle types, liner agents, gate-in & stuffed dates, CHA and exporter names, commodity details, package counts, cargo weights, POD, and country, and export full reports to Excel and PDF.
Export Container Inventory Overview
Screen 1: Container Inventory Overview
Export Container Inventory Search & Filter
Screen 2: Search by Container / SB No.

How to Search & Manage Export Container Inventory

  1. Navigate to Container Inventory — Expand EXPORT in the left sidebar menu and click Container Inventory.
  2. Apply Search Filters (Optional) — Enter search parameters into the available filter fields:
    • Container Number Field — Enter a specific container number (e.g., TLLU4419780) to filter records for that container.
    • SB Number Field — Enter a Shipping Bill number (e.g., 5754621) to filter containers associated with that shipping bill.
    • Account Holder Field — (Visible for Admin users) Enter or select the customer / account holder name.
  3. Execute Search or Reset —
    • Click the blue Search button () to fetch and display matching container records.
    • Click the gray Reset button () to clear all filter fields and reload the full inventory.
    • Click the Back to Export button () to return to the Export Overview module.
  4. Review Container Inventory Details — Inspect live container details in the table, including Container No, Size & Type, Liner Agent / Shipping Line, SB No, Gate In / Stuffed Date, CHA & Exporter, Cargo Description & Commodity, Package Counts & Weights, and POD / Country.
  5. Export & Download Reports —
    • Click the green Excel button () to export and download the visible inventory table as an Excel spreadsheet (.xlsx).
    • Click the red PDF button () to generate and download a clean landscape A4 PDF report.
    • Use the interactive DataTables Search in table... box at the top right of the table for instant keyword filtering across all rows and columns.
Container Inventory provides live visibility into export container positions, stuffing status, and cargo balance weights currently inside the CFS yard before final port dispatch.

Empty Module Group

Public / Authenticated
Submit empty container in/out movement requests, manage empty container yard inventory, and search container availability by booking or container reference.

Empty Container Inventory

View real-time empty container stock reports, filter inventory matrix by Shipping Agent or Shipping Line name, switch between depot yard location tabs (ALL, Logistics Park / S Yard 2), and inspect breakdown counts by container size (20ft, 40ft, 45ft) and container type (GP, HC, RF, OT, FR, TK) with grand total TEUs.
Empty Container Inventory - ALL Yards
Screen 1: Inventory Matrix (ALL)
Empty Container Inventory - Yard Filtered
Screen 2: Yard Filtered View

How to Check Empty Container Inventory

  1. Navigate to Empty Container Inventory — Expand EMPTY in the left sidebar menu and click Empty Container Inventory.
  2. Filter by Agent & Line Name — Use the filter input fields to narrow down stock rows:
    • Filter Agent Name — Type a Shipping Agent name to filter inventory by agent.
    • Filter Line Name — Type a Shipping Line name to filter inventory by line.
  3. Switch Yard Location Tabs — Click the section tabs to toggle yard locations:
    • ALL — View combined empty container inventory across all depot yards.
    • Logistics Park / S Yard 2 — View inventory stored specifically at Logistics Park / S Yard 2.
  4. Review Stock Matrix & TEU Totals — Inspect container quantities itemized by Container Size (20', 40', 45'), Container Type (GP, HC, RF, OT, FR, TK), Grand Total units, and total TEUs in yard.
Real-time empty container inventory visibility helps shipping lines and freight forwarders track container availability for booking allocations and export releases.

Empty Container In/Out Request

Submit empty container gate-in and gate-out requests directly through the online portal (available both publicly and via authenticated session). Choose between In and Out request types, upload mandatory DO, GST Certificate, and Form 13 (for Out requests) documents, add containers manually or bulk-import via Excel, calculate live tariffs with 18% GST, and submit movement requests.
Empty In Request - Request Details & Uploads
Screen 1: In Request - Details & Uploads
Empty In Request - Container List & Tariff Summary
Screen 2: In Request - Container List & Tariff
Empty Out Request - Form 13 Mandatory Upload
Screen 3: Out Request - Mandatory Form 13
Empty Out Request - Containers & Submit
Screen 4: Out Request - Containers & Submit

How to Submit Empty Container In/Out Requests

  1. Open Empty Container In-Out Request — Access the module via either method:
    • From the authenticated left sidebar: Expand EMPTY and click Empty Container In/Out Request ( opens in a new tab).
    • From public portal: Click Empty Container Request on the home page or navigate directly to /empty-container-in-out-request.
  2. Select Request Type:
    • In — For empty containers arriving and gating into Saurashtra CFS yard. Requires DO File and GST Certificate.
    • Out — For empty containers gating out from the depot yard. Requires DO File, GST Certificate, and mandatory Form 13 Upload (*).
  3. Fill Request Details & Upload Files:
    • Account Holder (*) — Enter the company or CHA billing party name.
    • Destination — Enter destination port terminal or destination location (optional).
    • DO File Upload (*) — Upload Delivery Order / Line DO document (PDF / Image - Max 5MB).
    • GST Certificate Upload (*) — Upload company GST certificate (PDF / Image - Max 5MB).
    • Form 13 Upload (* Mandatory when Request Type is Out) — Upload Form 13 document.
    • Payment Receipt — Upload payment receipt or advance payment proof (optional).
  4. Add Containers to Container List:
    • Add Row — Click the green Add Row button () to add rows manually.
    • Container Number (*) — Enter valid 11-character container number (e.g., MSKU1234567). The portal performs instant real-time yard inventory checks.
    • Line (*), Size (*), and Type (*) — Select shipping line (or OTHER), size (20, 40, 45), and equipment type (GP, HC, RF, OT, FR, TK).
    • Download Sample Excel — Click the button to download the formatted bulk import spreadsheet.
    • Import Excel — Click Import Excel () to upload .xlsx / .csv container spreadsheets in bulk.
    • Clear All — Click the red Clear All button () to reset container rows.
  5. Review Tariff Calculation & Submit:
    • Review the Tariff Summary card displaying itemized Sub Total (Without GST), GST Amount (18%), and Final Total.
    • Click the blue Submit Request button () to complete submission and generate a permanent acknowledgment receipt.
Empty Container In-Out requests are processed in real time with automatic tariff calculations, secure document uploads, and direct ERP synchronization for gate check-in and dispatch.
Saurashtra
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